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The built-in dropbox tool in Ensemble Video makes it easy to collect content from other users such as students, colleagues, or clients. Content uploaded from a dropbox can then be published to a playlist, where the content creators can view and share their videos.

Without auto-publishing, the dropbox creator will need to visit the Media Library to review or publish the uploads. When paired with an Auto-Published playlist, the dropbox uploads will automatically be added to the desired playlist.

Connecting a Dropbox to a Playlist

Any contributor or administrator can create and edit a dropbox. Visit Administration > Library > Dropbox to start:

Screenshot of the List of Dropboxes

If you have not yet created a dropbox, click the +Add button from the Dropbox menu.

Enter a Name, URL, and Description for the dropbox. If the currently library has more than one Media Workflow for uploads, choose the desired workflow. The library’s default will be selected initially:

Screenshot of The Dropbox Upload Workflow

Deselect the Public checkbox if you do not want the dropbox to be found by users that do not have the Dropbox URL.

Next visit Playlists. If the playlist does not already exist, create it now by selecting +Add. Then, select the Auto-Publish option below the playlist:

Screenshot of The Playlists Window

A list of all enabled upload workflows is shown, with all categories of the selected playlist below them. Select a category to turn on auto-publishing from that workflow to that category of the playlist. In the image below, “A Basic Playlist” has two categories, and we’ve selected the “Weekly Video Assignment” category. Earlier, we connected the Compress & Stream upload workflow with the dropbox.

Screenshot of Auto Publishing to a Playlist

Now, any content uploaded using the Compress & Stream workflow will be automatically published to the “Weekly Video Assignment” category for “A Simple Playlist”.

When a user visits the dropbox URL, they will see the standard Ensemble Video dropbox:

Screenshot of Uploading to a Dropbox

For more information on uploading content using the dropbox, see our Using the Dropbox guide.

Using Workflows to Improve Auto-Publishing

In the example above, we tied set an upload workflow (Compress & Stream) to a playlist. Any time the Compress & Stream workflow is used, the upload will automatically be published to the designated Auto-Publish playlist. But what if a user in that library needs to upload content that doesn’t get automatically published? In this situation, duplicate workflows can be used so that the normal upload workflow isn’t tied to auto-publishing.

Visit Administration > Library Media Workflows to start. Note: normal contributor users cannot edit Media Workflows. This part will need to be done by an administrator.

Screenshot of Adding a Media Workflow

Click the +Add button to create a new workflow to associate with the playlist.

Select a Template for the workflow, if one exists. Next enter a Title for the workflow. You can use the name generated by the template, but consider giving the workflow the name of the playlist that you will auto-publish.

Screenshot of Configuring the Media Workflow

Most of the other settings should already be populated by the template. If desired, the Transcode To option can be changed to better suit the use of the playlist. Example: if this is for an audio assignment, change the transcode option to an MP3/audio-only setting. Important: ensure the Default checkbox is not checked, unless you want this workflow to be the default selection for all uploads to this library.

When finished, click the Save button.

Visit the Playlists window and click Auto-Publish for the desired playlist:

Screenshot of The Playlists Window

Without the newly created workflow, the Compress & Stream workflow would be our only upload workflow to choose from. Now we have created a second choice. Select a category to auto-publish the new workflow to:

Screenshot of Autopublishing to a Playlist

These two workflows use the same transcoder setting, but the default Compress & Stream option won’t be automatically published.

The new workflow will be a selectable option anywhere that upload workflows are used:

Screenshot of Auto-publishing an Upload

Screenshot of Workflow selection in the Dropbox